Job Opportunities!

Hola everyone!

Here are two recent job postings we got for those of you looking for a job:

First job position
Admissions Assistant

Office of Admissions
Ross School of Business at the University of Michigan


Position: Temporary Admissions Assistant
Hours/Week:
40/Week
Shift/Hours/Days:
Days

DUTIES
Support recruitment of high-quality applicants to degree programs (MBA, MBA Evening, BBA,
and MAcc) by providing highly responsible secretarial and administrative support to Admissions
Team. Coordinate processing of applications and forms. Correspond with outside agencies and
other University units concerning student transactions. Position reports to one of four Associate
Directors.

Perform initial screening of applications and organize for review by Admissions Committee.
Respond to inquiries and complaints from students, parents, staff, faculty and outside
agencies. Provide reports and statistics concerning program, admissions and enrollment
activities. Provide primary support for Associate Director. Work with other staff to support
other Associate Directors. Maintain calendar. Take phone calls, assist callers or visitors as
necessary. Determine which matters require Associate Director attention and communicate
in timely fashion. Coordinate meetings and projects. Initiate written correspondence in
response to general inquiries. Provide support for daily activities, including copying, mailing,
correspondence. Assist with hosting or other events. Maintain mailing lists, logs, travel
arrangements, expense reports. Maintain unit paper and computer files with attention to
confidentiality.
Provide backup reception.

NECESSARY QUALIFICATIONS
Three to four years minimum progressively responsible office experience, demonstrating
secretarial and administrative capabilities and skills. Professional demeanor and presentation.
Excellent oral and written communication skills. Able to work professionally with the public
and serve as representative of Business School. Able to work independently and exercise
initiative as critical member of small team. Excellent judgment and capability to act in high-
stress environment. Able to set priorities, work simultaneously on numerous tasks, and meet
deadlines. Demonstrated attention to detail. Deep dedication to customer service, quality
management, and team approach to work. Accurate word processing skills. Demonstrated
interest in and capability of learning new software applications.

CONTACT
Interested parties should inquire, or submit cover letter and resume to:
Doug Thomas
Sr. Associate Director of Admissions
dgthomas@umich.edu

The second job posting is:
Position Posting

Receptionist
Office of Admissions
Ross School of Business at the University of Michigan
Position: Temporary Receptionist Position
Hours/Week: 40 Hours
Shift/Hours/Days: Day/8 am-5 pm/M-F

PRIMARY FUNCTION
Serve as receptionist for the Office of Admissions. Provide high quality customer service to the School’s prospective and current students (MBA, BBA, and MAcc students), staff and other visitors. Perform full range of general office/administrative work. This position reports to the Assistant Director of Admissions.



DUTIES:
Serve as receptionist, answer phones, greet and assist visitors, respond to phone, email and in-person inquiries about our programs, admissions, and registration in a timely manner. Route incoming calls as appropriate. Distribute and send out mail for the office in a timely fashion, especially during application deadline times when mail and email volume is heavy. Distribute incoming faxes. Provide assistance to other staff members in preparation for major events coordinated by the office. Assist with making updates to the Admissions website. Assist with other projects as needed. Generate weekly reports. Maintain inventory of marketing brochures. Coordinate counseling appointment schedules for Admissions Associate Directors. Maintain conference room schedule. Coordinate coverage of front desk at all times.


NECESSARY QUALIFICATIONS
High school diploma or community college degree. At least two years of office experience, with demonstrated customer service and administrative skills. Strong interpersonal, oral and written communication skills. Ability to work in a high stress environment with periods of extremely heavy inquiry and visitor volume throughout the academic year.



Must have good judgment as to how and when to respond to inquiries directly versus referring inquiries to other staff persons. Must be able to set priorities, work independently, meet deadlines. Must be proactive about staying on top of program changes, events, policies and deadlines.



Experience with Microsoft Outlook, Word and Excel. Demonstrated interest in and capability of learning new software applications. Demonstrated attention to detail.



CONTACT
Interested parties should inquire, or submit cover letter and resume to:

Doug Thomas
Sr. Associate Director of Admissions
dgthomas@umich.edu